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Privacy Policy

Last Updated: December 2025

 

Eclipse Anesthesia Partners, LLC (“Eclipse Anesthesia Partners,” “we,” “us,” or “our”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website www.eclipseanesthesia.com (the “Website”), request an appointment, use our patient portal, or otherwise interact with us.

This Privacy Policy complies with the Health Insurance Portability and Accountability Act (HIPAA), North Carolina privacy laws, and other applicable state and federal regulations.

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1. Information We Collect

 

A. Information You Provide Directly

  • Name, date of birth, contact information (email, phone, address)

  • Health insurance information

  • Medical history, current medications, allergies, and other Protected Health Information (PHI) submitted through forms, patient portal, or appointment requests

  • Payment information (if applicable)

B. Automatically Collected Information

  • IP address, browser type, operating system, referring URLs

  • Pages viewed, time spent on pages, click patterns

  • Device identifiers and approximate geolocation data

**C. Cookies and Similar Technologies We use cookies, web beacons, and similar tracking technologies to improve your experience and analyze Website usage. You can control cookies through your browser settings.

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2. How We Use Your Information

 

We may use your information to:

  • Schedule and confirm appointments

  • Provide anesthesia and medical services

  • Process billing and communicate with your insurance provider

  • Operate and improve the Website and patient portal

  • Respond to your inquiries and provide customer support

  • Send appointment reminders, follow-up communications, and practice updates (you may opt out of non-essential communications)

  • Comply with legal and regulatory requirements (including HIPAA audits)

  • Detect, prevent, and address fraud or security issues

 

3. How We Share Your Information

 

We do not sell your personal information. We may share your information only in the following limited circumstances:

  • With your consent or at your direction

  • With healthcare providers involved in your care (surgeons, hospitals, referring physicians, etc.)

  • With business associates who are contractually required to protect your information (billing companies, IT vendors, patient portal providers, etc.)

  • For payment and healthcare operations as permitted by HIPAA

  • When required by law (court orders, public health reporting, law enforcement)

  • In connection with a merger, sale, or financing of our practice (subject to confidentiality obligations)

 

4. Protected Health Information (PHI) and HIPAA

 

We are a covered entity under HIPAA. We maintain physical, technical, and administrative safeguards to protect your PHI and will only use or disclose it as permitted by the HIPAA Privacy and Security Rules. You have the right to:

  • Request access to or a copy of your PHI

  • Request amendments to your PHI

  • Request restrictions on certain uses and disclosures

  • Receive an accounting of certain disclosures

  • Request confidential communications

  • File a complaint with us or with the U.S. Department of Health and Human Services

To exercise these rights, please contact our Privacy Officer (see Section 9).

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5. Data Security

 

We implement industry-standard encryption, firewalls, access controls, and other reasonable security measures to protect your information. However, no method of transmission over the internet or electronic storage is 100% secure.

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6. Third-Party Links

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The Website may contain links to third-party websites (e.g., hospital portals, insurance carriers). We are not responsible for the privacy practices of those sites.

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7. Children’s Privacy

 

We do not knowingly collect personal information from children under 13 without verifiable parental consent. If you believe we have collected such information, please contact us immediately.

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8. Changes to This Privacy Policy

 

We may update this Privacy Policy from time to time. The updated version will be posted on this page with a revised “Last Updated” date. For material changes affecting PHI, we will provide additional notice through the patient portal or other reasonable means.

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9. Contact Us / Privacy Officer

 

If you have questions about this Privacy Policy, wish to exercise your privacy rights, or need to report a privacy concern, please contact:

Privacy Officer Eclipse Anesthesia Partners, LLC P.O. Box 15902 Durham, NC 27704 Email: info@eclipseanesthesia.com

You may also file a complaint with the U.S. Department of Health and Human Services Office for Civil Rights.

Important Legal Note: This is a professionally drafted template tailored template for an anesthesia practice operating in North Carolina. Before publishing, it must be reviewed and approved by a healthcare attorney licensed in North Carolina to ensure full compliance with HIPAA, the HITECH Act, North Carolina identity theft protection and medical records laws, and any specific requirements of your contracted facilities and payers.

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